OSAS Payroll Journal Entries

Journal entries are created when pay checks are posted and again when post expense to G/L is processed.

Post Checks

Debit Credit G/L account update Comment

Gross Pay Codes Maintenance - Earnings Codes Holding Account

Employer Taxes Codes Maintenance - Withholdings Holding Account

Employer Tax Accrual Codes Maintenance - Withholdings Final Account

Employee Tax Withheld Codes Maintenance - Withholdings Final Account

Employee Withholdings Codes Maintenance Deduct Codes Final Account

Net Pay Bank Reconciliation – File Maintenance Final Account

Bank Accounts

Post Expense to G/L

Debit Credit G/L account update Comment

Gross Pay File Maintenance – Department Final Account

Gross Pay Codes Maintenance – Pay Codes Holding Account

Zeroed

Employer Taxes File Maintenance - Department Final Account

Employer Taxes Codes maintenance - Withholdings Holding Account

Zeroed

Department File and Journal Entries

Earnings Codes and Employer Tax Expense records in the department file store General Ledger Accounts used when you Post Expense to G/L. When new earnings codes are used during payroll time ticket entry they are added to the department file based on the employee department. A General Ledger account is assigned to the new Earnings Codes based on entries in a table called GLDEP. The General Ledger account automatically assigned will need to be updated in File Maintenance – Departments.