Osas Payroll Year End Procedures 2011

1. Complete final payroll for the calendar year.

2. Print all end of quarter payroll reports

3. Print all end of year payroll reports.

4. Backup data files.

5. Create Last Years Files (RUN THIS ONLY ONCE)

(RUN THIS FOR EACH COMPANY)

PAYROLL

PERIODIC PROCESSING

Periodic Maintenance

Select Year End

Do not remove any histories. Leave all fields blank

Clear/Sick vacation time NO

If prior year files exist enter Y to overwrite.

**************************** Periodic Maintenance ******************************

* *

* Have you run the following? *

* Earnings and Deduction Report *

* Sick Leave and Vacation Report *

* Quarterly Employer's Tax Report *

* Quarterly Withholding Report *

* Quarterly State Unemployment Report *

* 941 Worksheet *

* Department Report *

* Copy to Backup *

* *

* *

* 1. Quarter End *

* 2. Year End *

* 3. Histories Only *

* *

* *

* Remove check history for items dated before *

* Remove transaction history for items dated before *

* Clear remaining sick/vacation time (year end only)? *

********************************************************************************

* *

** Company H *******************************************************************

Exit OSAS

5. Update tax tables ***(The rate tables below are for illustration and should be confirmed with federal and state tax publications. Federal tables should be updated in one company because all companies share one table. The update should be done after the last payroll for all companies.)

Payroll

File Maintenance

Tax Tables

EIC or EIC-A EIC-B Earned Income Credit

FEDM Federal Married

FEDS Federal Single

FICA Fica and Medicare

SUTss or SUTssxxx State Unemployment rates.

ss = State xxx=Company Id

FEDM Federal Married Tax Tables and Personal Exemption

(SEE CIRCULAR E JANUARY 2012 TO VERIFY THE NEW RATES)

*********************************** PATX **************************************

* Table ID FEDM Description Federal Income Tax: Married Table *

* Number of Cols 3 Column Length 12 Type N *

* Over --- Base + % Over *

*------------ ------------ ------------ *

* .00 .00 .00 *

* 8100.00 .00 10.00 *

* 25500.00 1740.00 15.00 *

* 78800.00 9735.00 25.00 *

* 150800.00 27735.00 28.00 *

* 225550.00 48665.00 33.00 *

* 396450.00 105062.00 35.00 *

* 99999999.99 3800.00 .00 *

* *

* *

* *

** Company H ******************************************************************

FEDS Federal Single Tax Tables and Personal Exemption

(SEE CIRCULAR E JANUARY 2012 TO VERIFY THE NEW RATES)

*********************************** PATX **************************************

* Table ID FEDS Description Federal Income Tax: Single Table *

* Number of Cols 3 Column Length 12 Type N *

* Over --- Base + % Over *

*------------ ------------ ------------ *

* .00 .00 .00 *

* 2150.00 .00 10.00 *

* 10850.00 870.00 15.00 *

* 37500.00 4867.50 25.00 *

* 87800.00 17442.00 28.00 *

* 180800.00 43482.50 33.00 *

* 390500.00 112683.50 35.00 *

* 99999999.99 3800.00 .00 *

* *

* *

** Company H ******************************************************************

FICA Oasdi, Medicare and Minimum Wage.

(SEE CIRCULAR E JANUARY 2012 TO VERIFY THE NEW RATES)

*********************************** PATX **************************************

* Table ID FICA Description OASDI and Medicare Tables *

* Number of Cols 6 Column Length 12 Type N *

* Employee FICA Employer FICA Min. Wage DCB Limit *

*------------ ------------ ------------ ------------ ------------ ------------*

* 4.20 110100.00 6.20 110100.00 7.25 5000.00*

* 1.45 99999999.99 1.45 99999999.99 .00 .00*

* .00 .00 .00 .00 .00 .00*

* .00 .00 .00 .00 .00 .00*

* .00 .00 .00 .00 .00 .00*

* .00 .00 .00 .00 .00 .00*

* .00 .00 .00 .00 .00 .00*

* *

* *

** Company H ******************************************************************

SUTss or SUTssxxx State Unemployment Rates.

ss=State Code xxx=Company Id

*********************************** PATX **************************************

* Table ID SUTGAH Description Georgia State Unemployment - Employer *

* Number of Cols 2 Column Length 12 Type 3 *

*Percent Limit *

*------------ ------------ *

* 5.400 8500.000 *

* .000 .000 *

* .000 .000 *

* .000 .000 *

* .000 .000 *

* .000 .000 *

** Company H ******************************************************************

6. State and local withholding tables – If you need to update your state and or local tax tables, please let us know.

OSAS Payroll Using Last Year’s Data

1. Printing Prior Year Reports

From a payroll menu press F9 to switch to last year files.

Print selected reports

Exit OSAS

2. Correcting Prior Year Payroll Data

From a payroll menu press F9 to switch to last year files.

Payroll

Payday Work

Manual Checks

Edit Register

Post Checks

Exit OSAS