OSAS – Create File for W2 Printing – 2009

This may be done from the current year files or last y= ear files.

Press F9 at the Payroll Menu to switch to last year.

Have one blank formatted disk for each company.

Insert the disk into the computer.

You may create the files on = your computers hard drive c: or a flash drive instead of a floppy disk.

Payroll

Periodic Processing

&nbs= p; &= nbsp; W2

*-------------------------------- W-2 Forms ----------------------------------03

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = Pick Employee ID From = &nb= sp; = 1

| = &nb= sp; = Thru = &nb= sp; = 1

| = Forms = &nb= sp; = &nb= sp; 1

| = &nb= sp; 1. One Wide Regular or Mailers = &nb= sp; 1

| = &nb= sp; 2. Two Wide Regular or Mailers = &nb= sp; 1

| = 3. TIB-4 Magnetic Media = &nb= sp; 1

| = &nb= sp; 4. Laser W-2's = &nb= sp; = 1

| = &nb= sp; 5. MMREF-1 Magnetic Media = &nb= sp; 1

| = &nb= sp; 1 &nbs= p; = &nb= sp; = &nb= sp;1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = Company Name&nb= sp; SAMPLE = &nb= sp; = 1

| = Address = = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; = &nb= sp; = 1

| = Federal Tax ID = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = Is Form Aligned? = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

*-------------------------------------------------------------------= ----------07

| = &nb= sp; = &nb= sp; = &nb= sp; 1

*- Company 1 -----------------------------------------------------------------= 05

Select One Wide and output device FILE.=

Enter A:\W2.PRN for the file name and press = page down to create disk.

You may substitute C:\W2.PRN for t= he filename.

Create Withholding Summary Report

Insert the disk used for W2.PRN in the computer.

Payroll Periodic Processing

&nbs= p; Quarterly Withholding Report

*----------------------- Quarterly Withholding Report ------------------------03

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = = Employee ID From = &nb= sp; 1

| = &nb= sp; = Thru = &nb= sp; 1

| = &nb= sp; State = From = &nb= sp; 1

| = &nb= sp; = Thru = &nb= sp; 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; Quarter &nbs= p; 4 = &nb= sp; 1

| = &nb= sp; Quarter Ending Date 12/31/2004 = &nb= sp; 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; Print Earnings As = &nb= sp; = 1

| = &nb= sp; 1. Gross Earnings = = &nb= sp; 1

| = &nb= sp; 2. Taxable Earnings &nbs= p; &= nbsp; &nbs= p; 1

| = &nb= sp; 1 &nbs= p; &= nbsp; &nbs= p; &= nbsp; 1

| = &nb= sp; = &nb= sp; = = 1

| = &nb= sp; Print: = ; &n= bsp; = ; &n= bsp; 1

| = &nb= sp; 1. Detail Report &= nbsp; &nbs= p; &= nbsp; 1

| = &nb= sp; 2. Summary Only &n= bsp; = ; &n= bsp; 1

| = &nb= sp; 2 &nbs= p; &= nbsp; &nbs= p; &= nbsp; 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

*-------------------------------------------------------------------= ----------07

| = &nb= sp; = &nb= sp; = &nb= sp; 1

*- Company 1 -----------------------------------------------------------------= 05

Select the above options and output device F= ILE.

Enter A:\W2REPORT.PRN for the file name and press page down to add the report to the disk.

You may substitute C:\W2REPORT.PRN= for the filename.

Create Earnings and Deductions Report

This is helpful in reconciling cafeteria and 401K (Def= erred Comp) totals from the W2 file.

Insert the disk used for W2.PRN in the computer.

Payroll - Payroll Reports

&nbs= p; Earnings and Deduction Report

*---------------------- Earnings and Deductions Report -----------------------03

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = Pick Employee ID From = &nb= sp; = 1

| = &nb= sp; = Thru = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = Print: = &nb= sp; Print for: = &nb= sp; 1

| = 1. Detail = &nb= sp; 1. Month Totals= = 1

| = 2. Summary = &nb= sp; 2. Quarter Totals = 1

| = 2 = &nb= sp; 2 = &nb= sp; 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; Print by: &n= bsp; = ; &n= bsp; = ; 1

| = &nb= sp; 1. Employee ID = &nb= sp; 1

| = &nb= sp; 2. Last Name = &nb= sp; = 1

| = &nb= sp; 3. Social Security Number = &nb= sp; 1

| = &nb= sp; 1 &nbs= p; = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; Print for Quarter Number = ; = &nb= sp; 1

| = &nb= sp; 4 = &nb= sp; = 1

| = &nb= sp; = &nb= sp; = &nb= sp; 1

| = &nb= sp; = &nb= sp; = = 1

*-------------------------------------= ----------------------------------------07

Select the above options and output device F= ILE.

Enter A:\DED.PRN for the file name and press page down to add the report to the disk.

You may substitute C:\DED.PRN for = the filename.

Sendi= ng Instructions

Email the files to steve@accountingnetworks.net

Mail to Accounting Networks

&nb= sp; P O Box 1410=

= Statesboro, GA 30459-1410